When to Use a Certificate of Origin Form for Your Export Shipments

A certificate of origin is a common export document, but there are different types depending on your export shipment. This video will explain how to use generic, electronic and free trade certificates of origin.

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The Generic Certificate of Origin Form
A generic certificate of origin—one that is NOT created to demonstrate that goods qualify for free trade agreement preferential treatment—should accompany almost every export because it might follow the product through its life, including reexport.

It is documentary evidence that the goods originated in the country stated in the certificate, commercial invoice or packing list. Customs authorities expect the certificate to be a separate document from the commercial invoice or packing list.

Customs authorities do not typically require it to be signed by the exporter, but if it is, it does require the signature to be notarized. The customs authorities in the country of import may require that a chamber of commerce add its proof of review to the exporter’s certificate of origin, through the addition of the chamber’s official embossing stamp and the signature of an authorized chamber representative.

Most countries also accept electronic certificates of origin, or eCOs, that have been electronically signed by a chamber of commerce, who then registers the legitimacy of the certificate with customs authorities around the world. Using an eCO can be faster and less expensive than paper certificates.

With Shipping Solutions Professional export documentation and compliance software, you’ll have free access to the Document Determination Wizard if you need help determining if the country you’re exporting to requires a certificate.

A certificate of origin may also be required if a letter of credit is involved in your transaction.

Electronic Certificates of Origin (eCO)

Electronic certificates of origin are secure, easy to use and fast. With an eCO, you can submit the required documentation online and get an electronic certificate stamped by a chamber of commerce in less than a day or, if you prefer, receive an expedited paper certificate overnight.

We’ve partnered with American World Trade Chamber of Commerce, whose certification staff is accredited by the International Chamber of Commerce World Chambers Federation. Look for a link below if you’re interested in creating an eCO.

Free Trade Agreement Certificates of Origin

FTAs and TPAs made by the U.S. don’t typically require a specific form be used to prove origin and don't require review by a chamber of commerce. Instead, they identify the information that must be included on a certificate of origin or some other document like the commercial invoice to prove that the goods qualify for preferential duty rates.

Exporters, producers and importers usually use an appropriate certificate of origin template to ensure all the required data is included. You can download a free certificate of origin template for each of the U.S. FTAs on our website. Look for a link below.

FTA and TPA certificates of origin should be signed by an individual at the company providing the certificate, which could be the manufacturer, the exporter or the importer. The signature does not need to be notarized.

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00:00 Introduction
00:59 The Generic Certificate of Origin
01:54 Electronic Certificates of Origin
03:08 Free Trade Agreement Certificates of Origin

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