HQ Group Slashes Month-End Reporting from Days to Minutes Using Acterys

As HQ Group expanded from cafés to a floating bar, multi-level venues, and a cocktail business, finance processes struggled to keep up: separate Xero files, manual Excel packs, inconsistent COAs, and time-consuming AP and month-end cycles.

With Acterys integrated to Xero and Power BI, the team consolidated data into a governed SQL model, automated AP and month-end reporting, and delivered real-time, venue-level insight for leadership without spreadsheet chaos.

They were able to:
👉 Cut AP listing prep from 1–3 hours to a click for faster, reliable cash-flow reviews
👉 Accelerate month-end across multiple entities (P&L/BS/CF) with automated, refreshable packs
👉 Establish a single source of truth across venues, with live SQL feeding Power BI
👉 Reduce errors from duplicate invoices/intercompany variances and align the chart of accounts
👉 Unlock operational analytics (daily sales by F&B, deposit tracking, YoY performance)
👉 Support a custom fiscal calendar (4-4-5) for like-for-like period comparisons
👉 Build rolling forecasts off the same model; empower finance to self-serve in Power BI/SQL

About Acterys

Acterys is an end-to-end solution for reporting, analytics, planning, and consolidation in Power BI and Excel. It integrates seamlessly with accounting systems (like Xero) and other sources, providing real-time planning, writeback, workflows, and governed data models on Azure/SQL—all inside the tools teams use every day.

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