How to Delegate Calendar and Mailbox in Outlook and Access the Delegated Account

In this video, I'll show you how to set up delegate access in Outlook 365 so others can handle your emails, meetings, and calendar scheduling on your behalf.

This step-by-step tutorial covers the complete process of delegating access in both the Outlook desktop application and the Outlook web interface! Perfect for assistants, team members, or anyone who needs to manage someone else's Outlook account.

We will walk through:
🔹 How to grant delegate access to your Outlook mailbox and calendar
🔹 How to set appropriate permission levels (Editor, Reviewer, etc.)
🔹 How delegates can access and manage your emails
🔹 How delegates can send emails on your behalf
🔹 How to share and manage calendar events as a delegate
🔹 How to access delegated mailboxes in Outlook Web

Helpful Outlook Tips:    • Microsoft Outlook  

✅ Step-by-Step Process:

1️⃣ Grant Delegate Access (Account Owner):
🔸 Access File menu → Account Settings → Delegate Access
🔸 Add your chosen delegate and set appropriate permissions
🔸 Set Editor access for Calendar to allow meeting management
🔸 Configure inbox permissions for email management
🔸 Enable notification so the delegate receives permission details

2️⃣ Access Delegated Mailbox (Delegate):
🔸 Open File menu → Open & Export → Other User's Folder
🔸 Select the delegated account you've been granted access to
🔸 Navigate and manage emails in the delegated inbox

3️⃣ Send Emails as Delegated Account:
🔸 Create new email → Options menu → Enable "From" field
🔸 Select "Other email address" and choose the delegated account
🔸 Compose and send emails on behalf of the account owner

4️⃣ Manage Delegated Calendar:
🔸 Access Calendar view → Add shared calendar
🔸 Create, edit, or delete events on the delegated calendar
🔸 View both your calendar and delegated calendar side by side

5️⃣ Access Delegation in Outlook Web:
🔸 Add shared folder or mailbox
🔸 View and manage delegated emails and calendar online

💡 Perfect For:
🔹 Executives and assistants
🔹 Teams that need shared inbox management
🔹 Colleagues covering during absence or vacation
🔹 Anyone needing to delegate email or calendar management

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Timestamps:
0:00 Intro
0:10 Enable Delegate Access
0:38 Set Delegate Permissions
1:25 Access Delegated Mailbox on Outlook Desktop
2:13 Send Email from Delegated Account
3:08 Access Delegated Outlook Calendar
3:59 Access Delegated Account on Outlook Web

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