Automated Construction Invoice in Excel – Create PDFs with One Click!

In this tutorial, you'll learn how to create a fully automated invoice system in Excel designed specifically for construction projects—no advanced Excel skills required!

💡 What You'll Learn:

How to build a dynamic invoice template for construction projects

Easily handle multiple units and work types, just like real site conditions

Customize and reuse the same template for different clients or projects

Save as PDF with just one click – perfect for emailing or printing

Use it whether you're a contractor, subcontractor, or a client

Simple, clean design with easy-to-understand English instructions

✅ Why You Need This: This Excel invoice will save you hours of manual work and ensure your billing is accurate, professional, and well-organized. It's perfect for daily site records, mixed unit types, and works great across all construction sectors—residential, commercial, infrastructure, and more.

✨ Bonus Features:

Can be used for progress billing or daily/weekly invoicing

Automatically calculates totals and taxes

Editable and expandable to match your project needs

No special software required—just Excel!

Whether you're new to Excel or a construction pro looking to streamline your workflow, this tutorial is built for YOU.

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FORMULA FOR RATE OR PRICE CELL
=IFERROR(INDEX('data sheet'!$E$8:$E$30,MATCH(invoice!C12,'data sheet'!$D$8:$D$30,0)),"")
FORMULA FOR TOTAL CELL
=IFERROR(IFS(E12="%",D12/100*D12*F12,E12="1000 bricks",D12/1000*D12*F12,TRUE,F12*D12),"")
MACRO FORMULAS
Sub PDF()
Dim invoice As Long
Dim cname As String
Dim path As String
Dim fname As String
invoice = Range("F3")
cname = Range("C7")
path = "WRITE YOUR OWN PATH HERE\"
fname = invoice & "_" & cname
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, ignoreprintareas:=False, Filename:=path & fname
End Sub

Sub newinvoice()
invoice = Range("F3")
Range("F3,C12:E29").ClearContents
End Sub