Effective Email to Japanese Professors for MEXT 2026 | Subject, Body, Signature, Salutation

📩 Struggling to write an email to Japanese professors for the MEXT 2026 University Recommended Scholarship?
This video will walk you through how to craft a professional, respectful, and effective email that will increase your chances of receiving a Letter of Provisional Acceptance — a critical step in the MEXT University Track.

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✅ What’s covered in this video:
• When and how to contact professors
• Email structure that works (subject, greeting, body, closing)
• What documents to attach
• Tips to get a positive response
• Mistakes to avoid
• Sample email breakdown
• Response timeline and follow-up strategy

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📌 This guide is based on real experiences from selected MEXT scholars and what Japanese professors expect from international students.

🎓 Target Audience:
Students applying for MS or PhD through the MEXT 2026 University Recommendation process.

📥 Sample Email Template:
Subject: Prospective Supervision Request for Masters Studies

Body

Dear Dr. kazuma Fujii,

I hope this email finds you in good health and spirit! I am writing this email for the Master's position under your kind supervision at the University of Yamanashi, Japan. I am a chemical engineering graduate with a 3.61/4 CGPA with majors in environmental engineering, process analysis and optimization from the University of Engineering and Technology Peshawar which is one of the top universities in Pakistan and did courses on municipal solid waste management, Excel skills, Safety in utility industries from top universities of the world.

When I popped into your profile, it caught my attention because of your research domains (water/wastewater treatment, re-production of energy from waste/wastewater and environmental purification). These domains have a special corner in my academics due to my interest in these domains. I have written one review paper on "Recent advancement in arsenic removal techniques from drinking water". I have also submitted two (2) papers on waste-to-energy products to different journals.

Through this email, I would like to express my keen interest in working as a Master's Student under your supervision with support from the MEXT University scholarship. Please find the attached CV for your reference. I look forward to hearing further correspondence in this regard.

Best Regards

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