Restricted Funds in Quickbooks (The Complete Guide)

Struggling to track restricted funds in QuickBooks for your nonprofit? This all-in-one video walks you through the entire process—start to finish.

We’ve compiled our most popular series into one streamlined guide to help you:
✅ Understand what restricted funds are
✅ Configure QuickBooks settings step by step
✅ Code revenue and expenses correctly
✅ Create reporting workarounds within Quickbooks to reflect accurate balances for all restricted funds in realtime
✅ Stay compliant and mission-focused

00:00 Introduction
01:47 What Are Donor Restricted Funds?
03:04 GAAP Reporting Example
04:33 How to Configure Your Quickbooks Settings for Restricted Funds
05:36 How to Track Revenue and Expenses with Restrictions
05:51 Coding an Expense Paid with Restricted Funds
06:21 Coding a Restricted Deposit
06:53 Tips For Creating Classes in Quickbooks
07:12 Coding Journal Entries to Reflect Restrictions
08:08 How to Report on Restricted Fund Balances
08:18 GAAP Requirements vs Ideal Reporting of Restricted Funds
08:49 How Classes Are Reflected in Your Statement of Activities
11:53 How to Reflect Restricted Funds on Your Balance Sheet (Statement of Financial Position)
12:46 The Net Asset Report (A Quickbooks Workaround for Reporting Restricted Funds)
14:41 Conclusion
15:23 How to Get Individualized Support from Terisa

Full Article here: https://www.terisaclark.com/blog/how-...


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I’m a CPA and former nonprofit CFO with 30 years of experience in the nonprofit sector. My mission is to help nonprofit organizations answer the money questions so that they can achieve financial strength and accomplish their mission!



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