Microsoft Project 2013: Recurring Tasks BONUS HINTS - Part 15 of 55

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In this lesson we discuss some tips and tricks that will prove handy to you when you are scheduling with recurring tasks.

Firstly use recurring tasks with care and as sparingly as possible. The reason for this is that recurring tasks can complicate your plan - when you start assigning resources to all tasks and levelling work loads for your resources.

So, if you find that you need to setup a daily recurring task, see if that can be made as a part of some other task and the work balanced accordingly - instead of using a recurring task on your project schedule.

Secondly, if you just need a recurring REMINDER instead of a recurring task - this is also easy to do so. All you have to do is keep the duration for the task as ZERO. I will quickly show how this can be done.

Here I create a new weekly task with Zero duration and when I click OK you can see how this appears on the plan. In this case, since duration is zero, resource work levelling issues do not occur.

Recurring tasks are given higher priority by Project, as compared to normal tasks, when Project makes different types of calculations. Such as work resource levelling. So sometimes, you may find your schedule showing over allocation to your team members and one of the first places to debug this situation would be recurring tasks.