Process for creating Purchase Requisitions and Purchase Orders in Oracle Procurement Cloud Fusion

You may have heard of purchase requisitions and purchase orders and assumed they were interchangeable terms referring to the same document. Although purchase requisitions and purchase orders are similar in nature, they are two separate documents that occur in different phases of the purchasing process.
Purchase requisitions and purchase orders are two key components of Oracle Procurement Cloud. It is crucial for you to understand purchase requisitions and purchase orders before you begin the purchasing process. Let’s explore the specifics of purchase requisitions and purchase orders one at a time.

What is a purchase requisition?
A purchase requisition, or purchase request, is not the actual purchase of an item, but rather, an internal document requesting the purchase of an item or service. A purchase requisition is created and submitted for approval by a requisition requester and must be approved by a requisition approver.

Common details listed on a purchase requisition include the following:

Requested items or services
Prices
Quantities
How is a requisition created?
Requesters can use Oracle Cloud Procurement to create requisitions manually or from a Catalog. Utilizing the available Catalogs to search for and add items to your shopping cart will automatically create a requisition.

Once you have added all of your items to the cart, you can submit the requisition. You can also add items to your cart that are not a part of a Catalog, these are referred to as noncatalog items. You will need to manually input the details for any noncatalog items you are requesting.

Once created and submitted for approval, a requisition is routed to one or more approvers. If the requisition is approved, a purchase order can be created by sourcing the information from the requisition.

How are requisitions managed?
Requesters can use the Purchase Requisitions work area to perform the following actions:

Search for items in a Catalog
Create shopping lists
Add items to a shopping cart
View requisitions
Create and manage requisitions
Submit requisitions for approval
Withdraw requisitions
Delete requisitions
Cancel requisitions
If you need to edit a requisition that has already been submitted, you will need to withdraw it from the approval process. Only Pending Approval or Approved requisitions that have not yet been added to a purchase order can be withdrawn.

To withdraw a requisition, select Withdraw and Edit from the Actions drop-down list under the Requisition Lines section of the selected requisition’s page, and then make the needed modifications on the Edit Requisition page. Once edited, you will need to resubmit the requisition for approval.

If you need to modify a requisition that has already been attached as part of a negotiation or purchase order, you will have to create a change order for the requisition that will then be submitted for approval.

To create a change order for the requisition, select Edit Order from the Actions drop-down list. Your edits will only appear on the original requisition once the change order is approved.

You only have the option to delete requisitions that have not yet been submitted for approval. To do so, select Delete from the Actions drop-down list.

If you no longer need a requisition that has already been submitted, you will need to cancel it by selecting Cancel Requisition from the Actions drop-down list. This option is available as long as the requisition has not been attached as part of an approved purchase order. For requisitions that are on approved purchase orders, you will need to create a change request that then must be approved, similar to the change order process.