How to Use OneDrive

OneDrive is Microsoft’s internet-based storage platform. It’s offered for free by Microsoft to anyone with a Microsoft account and works in the same way as other cloud storage applications such as iCloud and Google Drive. In this introductory video, we look at how to use OneDrive as a beginner.
OneDrive is essentially a virtual hard drive. Much like you might choose to store your files and documents on your PC when you put them in the cloud you are storing them on Microsoft’s servers instead which has many benefits.

First, it provides a backup for your files. If you have everything stored on your laptop/PC and your PC dies or you lose your laptop, those files are gone unless you remembered to backup to an external drive. When your files are stored in the cloud, they can easily be retrieved.
The second benefit is that you can access files from anywhere. If you go on a trip without your laptop and need to check a document or edit a spreadsheet, you can easily access your files from your phone or via a web browser.

OneDrive also makes it simple to share and collaborate on files with others. In the past, if you wanted to share a document you would need to email a copy of it to your colleagues and wait for them to send it back with their changes. In OneDrive, you can share a link to the file, and everyone can work on the file at the same time and see updates in real-time.

OneDrive can be accessed on the web and on your PC. Once you download OneDrive a folder will be created in File Explorer allowing you to view and manage your files much like a local folder. Any changes made to files opened from your PC or from the web will synchronize so everything is always up to date and in-step in both locations.

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