Sneak Peek of Olive's AI research tool

Creating an RFP doesn’t have to be time-consuming or complicated. With Olive, you can set up an RFP, find the right vendors, and get detailed responses—all in just 5 minutes. In this video, we take you through the entire process, showcasing how Olive makes RFP creation fast, simple, and effective.

Step 1: Getting Started with Olive’s Guided Experience
We begin by showing how easy it is to start the RFP creation process with Olive’s guided experience. Simply select your account and input key details, such as the number of users and the type of technology you need. In this example, we search for a payroll solution suitable for multiple countries.

Step 2: Defining Project Goals and Current State
Next, we demonstrate how to define your project’s goals and current state. Whether it’s improving data visibility or managing cross-border payments, Olive allows you to specify exactly what you want to achieve. It’s important to accurately define your current situation, such as dealing with multiple vendors or encountering poor reporting.

Step 3: Selecting Use Cases and Business Cases
Once your goals and current state are defined, Olive automatically suggests relevant use cases. We select key business cases such as streamlining global payroll processes, gaining real-time insights, and improving employee satisfaction. Olive ensures that your RFP is tailored to your specific needs by helping you choose the most relevant scenarios.

Step 4: Specifying Features and Requirements
With your use cases in place, we show how to define the specific features you need from a payroll system. From multi-currency support to payroll security, Olive makes it easy to select the features that matter most to your business. You can also specify must-have integrations, like QuickBooks, to ensure that the solutions you consider are a perfect fit.

Step 5: AI-Powered Vendor Recommendations
Olive then uses AI to recommend the best vendors for your needs. We review options like Ceridian, ADP, Adyen, Kronos, and Paychex, showing how Olive automatically builds an RFP that includes these solutions. The system even generates an overview, adds your requirements, and prepares surveys to align your team and stakeholders on the project.

Step 6: Launching and Managing Your RFP
Once the RFP is built, we demonstrate how easy it is to launch the project. Olive’s Magic Fill feature allows you to instantly compare vendor responses based on how well they meet your requirements. You can rate the importance of different features and see real-time scores for each vendor in the comparison matrix.

Step 7: Analyzing Vendor Responses and Making Informed Decisions
Finally, we walk through the process of analyzing vendor responses using the comparison matrix. Olive provides detailed insights into how each vendor meets your needs, such as which ones offer out-of-the-box integrations or specific mobile features. This allows you to quickly narrow down your options and proceed with the best vendors for a full RFP.

Conclusion:
In just 5 minutes, Olive transforms the RFP creation process into a streamlined, efficient, and informed experience. Whether you’re managing a complex project or just need a quick solution, Olive’s intuitive platform and AI-driven insights make it easier than ever to find the right vendor for your business.


Ready to simplify your RFP creation process? Book a demo today, and by the end of it, we’ll set up your RFP project together.

https://olive.app/book-demo/