Project 2013 for Beginners Part 12: How to Setup General Options in Backstage View

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In the General Options page of Project 2013, you have the User Interface Options that would let you choose whether or not to show feature descriptions in ScreenTips. You can also change the Project View, Personalize your copy of Microsoft Office by typing in your preferred username and initials, or change the Office Background and Office Theme. One of the key strengths of Microsoft Project is its ability to take information about the work that needs to be done and to come up with a schedule that satisfies all of the constraints that you put on it. The constraints will include things like how long each task is, how much work is involved, what resources you?ve got available, people, rooms, machinery, and more! Find out how auto scheduling works compared to manual scheduling. Watch this video to learn more about Project Options.

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Hello again and welcome back to our course on Project 2013. We’re now going to take a look at Project Options which are normally accessed via Backstage View.

So, click on the File tab for Backstage View and then right at the bottom click on Options. The Options are arranged into pages and we’ve looked at one or two of the pages already. We looked at Customize Ribbon and we looked at Quick Access Toolbar. And most of the other pages we’re going to be looking at throughout the course. But I just want to point out, first of all, how the options work in general and secondly some of the options that you should set correctly before you create even your first project with Project 2013. So let’s get started.

So let’s start with that option right at the top of the General page, User interface options screen tip style. Show feature descriptions in screen tips. That’s the current setting. Let me just cancel the options again and let’s look at a button on the View tab here on the right, Macros, and hover over that. Now note the screen tip is View Macros. You can also see the keyboard shortcut there of Alt plus F8. Then there is a description, See a list of macros you can work with. That’s to help you understand what that particular command will do. Now let’s go back into Options again and let’s change the screen tip style from Show feature descriptions in screen tips to Don’t show feature descriptions in screen tips. Click on OK. You need to click on OK to save any changes that you make. And then let’s hover over that same button again and now it just says View Macros. It doesn’t give a description of what the function does. Back into Options again, again on the General tab, top option there.

Now note Don’t show screen tips. Well, I don’t think I really need to demonstrate to you what happens if I select Don’t show screen tips. It means you won’t get any screen tips at all. Now you might say well why would somebody not want screen tips? Well, the answer to that is that for some people who’ve been using Project for a while they pretty much know what all the commands do. And if you’re working particularly on a complex project and you’ve got some close up type work to do, having things like screen tips and even having things like the mini toolbar appearing can be quite distracting and some people actually get quite annoyed by all those little boxes popping up all over the screen. It’s actually a particular problem when I’m recording this course because you’ll notice at various times that as I move the mouse around on the screen, all sorts of things pop up and you may look at it and think that’s really annoying the way those things pop up. Well, sometimes I will turn those off and sometimes I won’t. I often leave them there because we’re going to use them again and switching them on and off can be even more annoying than having them on all the time or off all the time. But you’ll see as we work through the course how those screens tips popping...

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