The hidden team behind every million dollar agent

Build a million-dollar real estate team with virtual assistants: in this Lab Coat Agents session, Tristan Ahumada and Gary (Vitalis Outsourcing) show how to scale with trained VAs for database calling, FSBO/expired prospecting, marketing, CRM ops, and transaction support—so you book more listing appointments, create better content, and stop doing everything yourself.

You’ll see the exact support stack behind top “mega agents”: TC and admin coverage, a marketing specialist to run social, email, SEO, YouTube, Google Business Profile, blogs, and repurposed video, plus callers for circle prospecting, Just Listed/Just Sold, and nurturing your sphere. Gary breaks down pricing ($9–$11/hr), vetting, weekly training, KPI management, call role-play with AI, and why culture (treating VAs like team members) is the hidden lever. Tristan shares how his Vitalis team drives webinar registrations and database engagement, and how a single scripted video gets sliced into shorts, reels, graphics, and even a podcast—one recording, weeks of content.

What you’ll learn fast:
• The first VA to hire if cash is tight (and why prospecting comes before admin)
• How trained ISA VAs can set 4 listing appointments/week from expireds and FSBOs
• A simple content engine: news-based posts, repurposed video, consistent brand + SEO
• How to avoid the top VA failure points: poor onboarding, no KPIs, no management cadence
• Tools & systems: CRM setup, campaigns, reporting, AI role-play, weekly improvement loops

If you’re ready to replace leaks in your funnel with leverage—and finally scale past solo capacity—watch now and swipe the playbook.

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Tristan Ahumada and Nick Baldwin, founders of the Lab Coat Agents Facebook Group, Lab Coat Agents, the largest real estate-related community group on Facebook with 140,000 members and growing.

What Tristan and Nick bring to the table is unique. They both run top teams in their markets of Malibu, CA, and Clarkston, MI. They are investors and Team Leaders at Keller Williams Market Centers and have a combined sales volume of over a billion dollars.

Their focus is on internet lead generation and conversion by leveraging automation in their real estate businesses. They firmly believe leverage is the new hustle.

Tristan and Nick aren’t simply speakers who talk about what agents should be doing to grow their business. They are agents who are implementing what they teach and have the results to show it. They also consult multi-million and billion-dollar companies on real estate tech and understanding the real estate agent as a whole.

They both have families that they support. Tristan's wife is Janice and his two kids are Aliyah and Ansen, and Nick is married to Anne and has two kids, Levi & Gus.

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LabCoatAgents is not in the business of providing personal, financial or investment advice and specifically disclaims any liability, loss or risk, which is incurred as a consequence, either directly or indirectly, by the use of any of the information contained in this document. Also, LabCoatAgents, this document, and any online tools, if any, do NOT provide ANY legal, accounting, securities, investment, tax or other professional services advice and are not intended to be a substitute for meeting with professional advisors. If legal advice or other expert assistance is required, the services of competent, licensed and certified professionals should be sought. In addition, LabCoatAgents does not endorse ANY specific investments, investment strategies, advisors, or financial service firms.

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