QuickBooks Online Basics for Beginners Episode 4: Bank Rules

Welcome back to the channel for Episode 4 of QuickBooks Online Basics for Beginners! This video focuses on bank rules, a powerful tool and huge time-saver for efficient bookkeeping in your small business. While bank rules can automate bookkeeping and save time, it's crucial to understand how to correctly configure them to avoid errors. I’m breaking down everything you need to know so you can use bank rules safely and confidently.

🎯In this video, you’ll learn:
✔ What bank rules are in QuickBooks Online
✔ When bank rules are helpful — and when they’re not
✔ Common mistakes beginners make with bank rules
✔ Why you should start with only one or two rules
✔ What to do if a bank rule breaks or gets out of hand
✔ Step-by-step examples of how to set up bank rules correctly

If you’re new to QuickBooks Online or trying to clean up an existing file, this episode will help you avoid one of the most common mistakes I see in bookkeeping.

📺 Watch the Full Series: This video is part of the QuickBooks Online Basics for Beginners series. Be sure to subscribe so you don’t miss future episodes covering bank rules, reports, and best practices.

👉 Important tip: Bank rules should save you time — not create more clean-up work. Use them carefully and review them often.
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⏱ Timestamps
00:00 – Welcome & Episode Overview
00:41 – Bank Rule Basics; What Are Bank Rules?
01:14 – When Should I Use Them? (Examples)
01:43 – When Should I NOT Use Them? (Examples)
02:10 – Bank Rule vs. Recurring Transaction
03:00 – Step-By-Step Create A Bank Rule (Example 1: Money-In, including description vs. bank text, and defining conditions)
10:56 – Step-By-Step Create A Bank Rule (Example 2: Money-Out)
13:34 – Step-By-Step Create A Bank Rule (Example 3: Split Transaction)
15:40 – Edit/Disable/Delete/Copy Rules
16:06 – Troubleshooting & Recap
17:00 – Wrap-Up & What's Coming in the Next Episode
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🔔 Don’t forget to like, subscribe, and comment below with your biggest QuickBooks question — it may be featured in a future episode!

📩 Need 1-on-1 help? Contact me here:
➡️ chelsea@evolve-officesolutions.com
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Disclaimer: The information provided in this video is for informational purposes only and is not meant to take the place of professional legal, accounting, or financial advice. If you have any legal questions about this video or the subjects discussed, or any other legal matter, you should consult with an attorney or tax professional in your jurisdiction (i.e. where you live).