How I Built a 24/7 Voice AI Receptionist in 5 Minutes (VAPI Tutorial)

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🎯 Why Watch This Video
If you’re running a service business and want to stop losing customers because your phone’s not answered, this is for you. In this video I build a Voice AI receptionist / inbound voice AI receptionist that answers calls 24/7. You’ll see me do it live in VAPI, integrate with n8n, and turn it into a fully automated AI receptionist system. No code. No fluff.

📌 What You’ll Learn
How to build a voice AI agent using VAPI’s dashboard (step-by-step)
How to configure your inbound AI receptionist for after-hours calls
How to connect your phone number (Twilio or VAPI number) so it handles real calls
Best practices for latency, model choice, and costs in voice AI
How to integrate n8n automation workflows (webhooks, logic, transfers)
How to layer advanced modules like follow-ups, fallback logic, and CRM sync

✅ By the End You’ll Know

You’ll have a blueprint for creating your own 24/7 AI receptionist using VAPI and n8n. You’ll be able to deploy a live inbound voice AI receptionist that can qualify, route, and respond without your involvement. Plus, you’ll get insights on prompt design, workflow logic, and how to escalate calls to humans when needed.

My Links:
🌐 Website: https://www.ximus.io
🔗 LinkedIn:   / timkramny  
📸 Instagram:   / tim.json  
|   / kramnytim  
🎥 TikTok:   / tim.json  


0:00 24/7 Voice AI Receptionist in 5 Minutes
0:53 Demo | AI Receptionist Call In Action
2:02 Vapi Account Setup and Dashboard
2:21 Create Assistant From Blank Template
3:05 Core Settings | Cost, Latency, Model Selection
5:51 System Prompt Strategy + Free Voice AI Prompting GPT
7:48 Upload Knowledge Base Files in Vapi
9:00 Voice Choice and Transcriber Noise Reduction
10:31 Enable End-of-Call + Quick Assistant Test
11:38 Connect Phone Number | Vapi Number or Twilio
13:12 Attach Assistant to Number + Live Call Test
16:26 n8n Overview | Static vs Transient Voice AI Assistants
18:54 Webhook Setup | Vapi Server URL to n8n
20:34 Respond With Assistant JSON | Required Edits to Work
24:33 Advanced n8n Template | CRM Lookup and Enrichment
29:41 Personalization | Map Variables and First-Message Name
31:19 Personalized Call Demo With Memory and Context
33:14 Resources and Templates | Download and Import
34:07 Free Growth Audit and Next Steps