I Built a $100,000 AI System (5 Lessons I Learned)

Ever wonder what a project manager day in the life looks like? This video breaks down the essentials of project planning and the effective use of agile methodology. Learn about scrum and essential time management strategies to excel in the field.

I just finished working on a $100,000 AI project for the state government, and I'm sharing EVERYTHING - the tools we built, the mistakes we made, and the 5 critical lessons that changed how I approach AI development.

🔥 WHAT YOU'LL LEARN:
Why customers asking for chatbots is like asking for "a faster horse"
The real cost breakdown of enterprise AI projects ($200K+ budget)
5 AI tools we built for legislative bill analysis
Why RAG (Retrieval Augmented Generation) wasn't enough
The #1 framework for prioritizing features in AI projects

⏱️ TIMESTAMPS:
0:00 - Introduction: A Real $100,000 AI Project
0:25 - About Me & Project Overview
0:54 - Project Cost Breakdown ($200K+)
1:32 - Lesson #1: Customers Don't Know What They Want
2:28 - The Problem with Chatbots & RAG Limitations
3:22 - Faster Horse vs. Car: Understanding Real Needs
3:36 - Lesson #2: Obsess Over Your Customers
4:03 - Contextual Design Method
4:32 - Finding Customer Pain Points
5:13 - Creating an Affinity Diagram
5:54 - Lesson #3: Just Do the Work (Execution)
6:15 - AI Tools Demo Overview
6:38 - Tool #1: Fiscal Note Generation
7:52 - Tool #2: Similar Bill Search
9:17 - Tool #3: HRS (Hawaii Revised Statutes) Tool
10:14 - Tool #4: Automatic Committee Referral
11:28 - User Authentication & Permissions System
12:00 - Lesson #4: Use Project Management Tools
12:31 - Why Email Communication Failed
12:58 - ClickUp: The Solution We Chose
13:55 - Lesson #5: Prioritize & Strategize
14:47 - The One Question Framework
15:44 - Project Recap: 3 People, 7 Months, $200K
15:57 - Five Lessons Summary
17:03 - Closing & Call to Action

💼 TOOLS & TECH MENTIONED:
Retrieval Augmented Generation (RAG)
Gemini Embeddings
Large Language Models (LLMs)
TF-IDF Algorithm
ClickUp (Project Management)
Contextual Design Methodology
Affinity Diagrams

📚 RESOURCES:
My RAG Tutorial: [your link]
ClickUp Free Tier: https://try.web.clickup.com/5reevp5myzf2
Contextual Design Book: https://amzn.to/4sE2G7U
Alex Hormozi Money Models Book: https://amzn.to/49IikGT
This video was made with Descript: https://descript.cello.so/lFhuVWImhJW
Recorded with Sony ZVE-10: https://amzn.to/3XAVScW
Monitor Benq: https://amzn.to/44fSzeS
Video Editing (Opus Pro): https://www.opus.pro/?via=214676

👨‍💻 ABOUT ME:
PhD in Computer Science | AI Research Engineer at University of Hawaii
Working with a team of 3 on $200K+ government AI projects

💬 What's the biggest AI project you've worked on? Drop it in the comments!

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