Time Management- Module 0-Introduction

TABLE OF CONTENTS
Module One: Getting Started 5
Workshop Objectives 5
Pre-Assignment Review 6
Module Two: Setting SMART Goals 7
The Three P’s 7
The SMART Way 8
Prioritizing Your Goals 9
Visualization 9
Case Study 9
Module Two: Review Questions 10
Module Three: Prioritizing Your Time 12
The 80/20 Rule 12
The Urgent/Important Matrix 12
Being Assertive 14
Case Study 15
Module Three: Review Questions 16
Module Four: Planning Wisely 18
Creating Your Productivity Journal 18
Maximizing the Power of Your Productivity Journal 18
The Glass Jar: Rocks, Pebbles, Sand, and Water 19
Chunk, Block, and Tackle 20
Ready, Fire, Aim! 20
Case Study 21
Module Four: Review Questions 22
Module Five: Tackling Procrastination 24
Why We Procrastinate 24
Nine Ways to Overcome Procrastination 25
Eat That Frog! 26
Case Study 26
Module Five: Review Questions 27
Module Six: Crisis Management 29
When the Storm Hits 29
Creating a Plan 30
Executing the Plan 31
Lessons Learned 31
Case Study 31
Module Six: Review Questions 32
Module Seven: Organizing Your Workspace 34
De-Clutter 34
Managing Workflow 35
Dealing with E-mail 36
Using Calendars 36
Case Study 37
Module Seven: Review Questions 38
Module Eight: Delegating Made Easy 40
When to Delegate 40
To Whom Should You Delegate? 41
How Should You Delegate? 42
Keeping Control 43
The Importance of Full Acceptance 43
Case Study 44
Module Eight: Review Questions 45
Module Nine: Setting a Ritual 47
What is a Ritual? 47
Ritualizing Sleep, Meals, and Exercise 48
Example Rituals 48
Using Rituals to Maximize Time 49
Case Study 49
Module Nine: Review Questions 50
Module Ten: Meeting Management 52
Deciding if a Meeting is Necessary 52
Using the PAT Approach 53
Building the Agenda 53
Keeping Things on Track 54
Making Sure the Meeting Was Worthwhile 55
Case Study 55
Module Ten: Review Questions 56
Module Eleven: Alternatives to Meetings 58
Instant Messaging and Chat Rooms 58
Teleconferencing 59
E-Mail Lists and Online Groups 59
Collaboration Applications 60
Case Study 60
Module Eleven: Review Questions 61
Module Twelve: Wrapping Up 63
Words from the Wise 63