This N8N workflow books meeting for you using AI for free

In this video, Jake shows you how to build an AI-driven inbound email booking system that instantly identifies when someone is interested and automatically schedules a meeting — without you touching your inbox.

This workflow reads every inbound email, detects intent, crafts the right reply, and if the lead is interested, it confirms a time, generates a Google Meet, and books the meeting onto your calendar automatically. No friction. No delays. No back-and-forth.

🔥 What You’ll Learn

How to build an AI-powered system that books inbound interested candidates automatically

Detecting intent from any email reply: Interested, Not Interested, or Other

Instantly confirming proposed times & sending a Google Meet link

Triggering auto-booking on both calendars with zero manual work

Handling disinterest politely and cleanly (NI tagging + stop flow)

Forwarding summarized “Other” responses to yourself or a team member

Training GPT to produce structured JSON (intent + reply) for perfect automation logic

Implementing protections to avoid duplicate meetings in a thread

Smart fallback: if the candidate doesn’t give a time, send your booking link automatically

⚙️ Workflow Breakdown

Gmail trigger using OAuth2 (Google Cloud Client ID + Secret)

GPT-4.0 mini node that classifies intent + generates replies

Branching logic for Interested → Auto-book

Google Calendar actions to create and send events

Safeguards to keep the booking clean and human-friendly

💡 Why This Matters

Inbound replies are the hottest leads you'll ever get.
Responding instantly — and removing all friction in the booking process — can boost meeting bookings and show rates by 300–400%.

This setup turns your inbox into an always-on scheduler that books meetings the second someone shows interest.

🔖 Hashtags

#AIworkflow #EmailAutomation #AutoBooking #InboundLeads #AIAutomation #n8n #ChatGPT #SalesAutomation #SpeedToLead