5 Ways to Send Automated Emails from Airtable (Step-by-Step Guide)

🔗 Resources & Helpful Links:
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📩 Get started with Mailchimp → https://mailchimp.com
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📜 Copy the SendGrid Automation Script → https://www.business-automated.com/po...


🚀 Want to automate your email workflows in Airtable? Whether you're sending transactional emails, marketing campaigns, or quick internal updates, this tutorial covers five different ways to send emails directly from Airtable—no manual work required!

We’ll start with the most robust option, SendGrid, ideal for high-volume email sending. Next, we’ll cover Mailchimp, the best choice for newsletters and marketing emails. Then, we’ll explore Gmail & Google Workspace, a simpler way to send personalized emails from Airtable. After that, we’ll look at Airtable’s built-in email automation, a no-code solution with some key limitations. Finally, I’ll share a clever Airtable formula trick that lets you send emails directly from your local mail client. By the end of this video, you’ll know exactly which method suits your needs and how to set it up step by step!

🔹 What You’ll Learn in This Video:

📧 1. SendGrid – High-Volume Emails & Transactional Automation
Best for sending thousands of emails at scale
How to set up SendGrid & connect it to Airtable
Using dynamic email templates with personalized fields

📨 2. Mailchimp – Email Marketing & Newsletters
When to use Mailchimp vs. SendGrid
Setting up a contact list inside Airtable
Automating Mailchimp email campaigns with Make.com

📬 3. Gmail & Google Workspace – Quick & Personalized Emails
Works well for smaller-scale email sending
How to integrate Airtable with Gmail using built-in automations
Gmail sending limits (500/day for free accounts, 2,000/day for paid accounts)

✉️ 4. Airtable’s Built-in Email Automation – No Extra Tools Required
The easiest way to send internal emails without external services
Limitations: 100–1,000 unique recipients/day depending on plan
Why it’s best for internal notifications (not external business emails)

🔗 5. Formula-Based Email Links – The Simplest No-Code Trick
How to create pre-filled email templates inside Airtable
Using the mailto: formula to send quick emails without extra setup
Why this is great for occasional emails to clients or team members

📌 Video Breakdown – Jump to What You Need!
0:00 Introduction & Overview
0:54 SendGrid (High-Volume Emails)
3:31 Mailchimp (Marketing & Newsletters)
5:52 Gmail /Google Workspace & Automation
8:33 Airtable’s Built-in Email Automation
10:32 Mailto Email Links (Formula Trick!)
11:53 Final Thoughts – Which Email Method Should You Use?

FAQ – Answering Your Questions!
🔹 Which email tool is best for Airtable automation?
→ If you need high-volume emails, SendGrid is the best choice. For marketing automation, Mailchimp is great. Gmail and Airtable’s built-in email feature are perfect for smaller-scale use cases.

🔹 Can I send Airtable emails for free?
→ Yes! Airtable’s built-in automation allows up to 1,000 emails/day, and Gmail’s free tier lets you send up to 500 emails/day. SendGrid and Mailchimp also have free plans with limitations.

🔹 Do I need coding skills for this?
→ No! Mailchimp, Gmail, and Airtable’s built-in emails require zero coding. The SendGrid setup involves a bit of API work, but I share a copy-paste script to make it easy.

🔹 What’s the best method for small businesses?
→ Mailchimp is best for businesses sending newsletters, while Gmail/Airtable email automation works well for smaller, personalized emails.


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