🎥 SAP Concur Case Study – UK Engineering Firm Cuts Costs by 40%

🎥 SAP Concur Case Study – UK Engineering Firm Cuts Costs by 40%

In this SAP Concur negotiation success story, a UK-based engineering firm reduced its annual Concur subscription costs by 40%, saving approximately £600,000 per year — all without disrupting operations.

After years of declining travel and shifting project demands, the company realized it was overpaying for thousands of unused Concur licenses and underutilized modules. SAP’s renewal offer didn’t reflect their current usage — but SAP Licensing Experts helped them take control.

🔍 Key Challenges:

Paying for 5,000 Concur users, but only 3,000 were active

50% drop in expense report volume, but still priced at a high tier

Intelligence reporting module went unused

SAP offered no pricing adjustment — only a standard increase

💡 How SAP Licensing Experts Helped:

Performed a full usage audit of users and expense volumes

Negotiated a downsized, right-sized contract

Eliminated unused module fees (Intelligence)

Secured a lower transaction tier and flexible contract terms

Introduced annual adjustment options for future scalability

💰 Results:
✔ 40% annual cost reduction — £600,000 in savings
✔ Accurate alignment of user licenses with real usage
✔ No disruption to employees or expense processing
✔ Long-term cost control with built-in flexibility

If your SAP Concur renewal is approaching — and your usage has changed — this case study shows why it pays to negotiate smart.

👉 Contact SAP Licensing Experts to reduce your Concur spend and future-proof your contract.

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