From Solo Agent to Seven Figures: The Exact Team Blueprint

How do top agents scale to seven figures without burning out their family, their sanity, or their schedule?

In Episode 109 of The Closing Table with Lawyers Title, Tamera Gaede sits down with top-producing agent & coach Brianna Castillo to reveal the systems, hires, AI tools, and mindset shifts that allowed her to double her production while working less.

Brianna breaks down:
✅ Her unique team model: listing coordinator, buyer coordinator, in-house TC & ops partner
✅ How she uses AI assistants to automate seller updates, pricing, CRM tasks & follow-up
✅ Why most agents get stuck at $300–500k GCI — and how to break through
✅ How to track the RIGHT metrics and identify real income pillars
✅ Why control issues hurt your growth (and how to let go the right way)
✅ The steps she teaches agents who want to hit seven-figure GCI sustainably
✅ How systems create balance when you’re a parent AND a top producer

If you’re an agent ready to scale, fix your time management, or upgrade your client experience, this episode is PACKED with implementable insight.

📲 Follow Brianna on Instagram: @brianna.castillodallas
🎧 Listen to more episodes of The Closing Table every week.

CHAPTERS
00:00 – Welcome to Episode 109
00:35 – Meet returning guest: top producer + team leader Brianna Castillo
01:20 – Brianna now coaches agents — here’s why
02:00 – Balancing real estate, coaching & family
02:35 – Why agents need someone who has “been in their shoes”
03:10 – How coaching holds Brianna accountable
04:00 – Brianna’s unique team structure explained
04:45 – High-dollar vs low-dollar activities
05:00 – Why agents struggle to let go of control
06:00 – The moment Brianna realized she needed a team
07:00 – Meeting the mentor who changed everything
08:00 – How a four-day workweek in real estate is possible
09:00 – The Haven Group team model
10:00 – Doctor/Nurse model for listings & buyers
11:20 – Why customized, curated MLS searches work
12:00 – How showing support creates balance
13:00 – In-house TC + dedicated operations lead
14:30 – Why hiring an operations partner changed everything
15:10 – The first sales agent addition
16:00 – Identifying when you’re at capacity
17:00 – Expressing value to team members
18:00 – Coaching clients: who Brianna looks for
19:00 – Reviewing P&Ls, metrics & income pillars
20:00 – Helping agents reach sustainable seven-figure GCI
21:00 – Why every agent must have a CRM
22:00 – Follow Up Boss + HouseWhisper AI
23:00 – How Brianna uses AI as a true assistant
24:00 – Real-world examples of AI follow-up
25:00 – Using AI to manage notes, tasks & reminders
26:00 – Seller retention: solving the “no update” problem
27:00 – Why sellers leave agents — and how to prevent it
28:00 – Brianna’s detailed weekly seller report
29:00 – Using custom GPTs to speed up analysis
30:00 – Turning a 2-hour task into 10 minutes
31:00 – Custom GPT trained on appraisal reports
32:00 – How she nails pricing in today’s market
33:00 – How Brianna wins expired/terminated listings
34:00 – AI for tough pricing conversations
35:00 – How to work with Brianna + coaching info
36:00 – Closing remarks