Turning Cold Leads into Booked Calls — AI Voice Lead Reactivation for Realtors (Beginners guide)

In this video, I walk you through how to build a Lead Reactivation System ideal for Real Estate Agents using Vapi.ai, Make.com, and Airtable.

This Voice AI system automatically identifies leads who haven’t been contacted in over 30 days, triggers outbound calls, leaves voicemails when there's no answer, retries up to 3 times, and books appointments directly into the teams calendar.

You’ll learn:
✅ How to trigger outbound voice calls from Airtable
✅ Using Make to manage retries, voicemail logic, and contact intervals
✅ Booking real estate consultations via voice with calendar sync
✅ Logging conversation outcomes back to Airtable automatically
✅ How this system scales a real estate agent’s follow-up process 24/7
📅 No more manual follow-ups. This is your AI-powered ISA.

Get Your Free Project Resources here (including system prompt + figjam file) 👉 https://goodlookin-ai.kit.com/real-es...

💬 Want to build an AI Agent for your business? Schedule a Discovery call with me here:
https://stan.store/goodlookinai

Whether you're a real estate agent, team lead, or automation agency, this tutorial shows you how to reactivate cold leads and book more appointments on autopilot.

💬 Got questions? Want this system built for your realty business? Drop a comment.

#RealEstateAI #LeadReactivation #VoiceAI #VapiAI #RealEstateMarketing #MakeCom #AutomationAgency #AIPhoneBot #GPT4 #RealtorAutomation #NoCodeAI #airtable

🎯 Like, Comment & Subscribe for more AI automation builds.

💡 Perfect for developers building with Vapi.ai, Make.com, and other voice automation tools!

🎯 Perfect for beginners looking to level up their skills.

My favorite Voice AI tool (Vapi.ai): https://vapi.ai/?aff=quincy
Don’t have a Cal.com account? Sign up here - ​​https://refer.cal.com/quincy-mccants-...

Don’t have a Make.com account? Sign up here and get 1000 Free of monthly operations - https://www.make.com/en/register?pc=q...

💬 Are you stuck following the video? Schedule a tutorial call with me here:
https://stan.store/goodlookinai

Check my other helpful resources:
🎯 Want to understand deeper on API’s and how they work? Check out this video:
   • Understanding APIs for Voice AI Developmen...  

🎯 Not sure what JSON is? Check out this video:
   • JSON for Voice AI Development Explained | ...  

🎯Want to learn how to build an appointment setter that can book, reschedule and cancel? Check out this video:
   • How to Build an AI Appointment Setter with...  

Time stamps:
00:00 - Introduction
00:38 - Solution Overview (figjam)
12:24 - Configuring AI Assistant on VAPI
25:34 - Setting up Airtable Workspace
32:57 - Setting up Cal.com and Google Calendar
43:17 - Setting up Make Scenario 1
1:02:01 - Setting up Make Scenario 2
1:07:56 - Setting up Airtable CRM
1:36:34 - Using Postman to Test Webhook
1:46:49 - Adding Answered/Not Answered Logic to End-of-Call-Report Path
1:55:51 - Adjustments to Structured Data on Vapi
1:57:03 - Setting up Voicemail on Vapi
1:58:24 - Adding Retry Logic to Scenario 1
2:01:53 - Adjusting Analysis Summary Prompt in Vapi for End-of-Call-Report Path
2:11:42 - Small Tweaks and Final Testing
2:15:41 - Conclusion